Office Services Specialist (Wage)
Company: DHRM
Location: Chesterfield
Posted on: April 5, 2026
|
|
|
Job Description:
Title: Office Services Specialist (Wage) State Role Title: Admin
and Office Spec II Hiring Range: $20.77 - $22.33 Pay Band: 2
Agency: Department of Juvenile Justice Location: Bon Air JCC Agency
Website: https://www.djj.virginia.gov Recruitment Type: General
Public - G Job Duties The Virginia Department of Juvenile Justice
(DJJ) protects the public by preparing court-involved youth to be
successful citizens. DJJ is committed to excellence in public
safety by providing effective interventions that improve the lives
of youth, strengthening both families and communities within the
Commonwealth. We are hiring an Office Services Specialist to
provide clerical and operational support to the Superintendent
Senior. This role is critical in ensuring the efficient day-to-day
management of the facility’s administrative offices. The incumbent
must maintain strict confidentiality, exercise sound judgment in a
high-security environment, and serve as a professional liaison
between the Superintendent and facility staff, external agencies,
and the public. This position is located within the Bon Air
Juvenile Correctional Center. Work Schedule: Monday through
Thursday, 9 AM - 4 PM (1- hour lunch), Friday 9 AM - 3 PM (1-hour
lunch), but needs to be flexible to meet the needs of the facility.
Essential Duties are not limited to: The Administrative Assistant
to the Superintendent serves as the operational backbone of the
executive office, focusing on three core areas: Executive Support:
Managing the Superintendent’s clerical needs, drafting official
correspondence, and serving as the primary backup to the Executive
Admin to ensure leadership continuity. Logistics & Procurement:
Overseeing the facility's requisition process, managing vendor
relationships, and maintaining office inventory to keep the
administration running smoothly. Communication & Documentation:
Acting as the first point of contact for inquiries (phone and
in-person) and ensuring accurate record-keeping through
professional meeting minutes and file management. Core
Responsibilities are not limited to: Clerical and Office Support
Meeting & Calendar Coordination Vendor & Supply Chain Management
Executive Support & Backup Strong communication and interpersonal
skills for working with staff, officials, stakeholders, and the
public. Ability to manage confidential information and prioritize
tasks in a fast?paced environment. Minimum Qualifications Knowledge
of standard office practices, procedures, equipment, and computer
operations. Ability to perform a variety of administrative tasks,
including correspondence, records management, and meeting minutes.
Proficiency in Microsoft Office Suite and experience with
procurement or database systems. Experience working as an
administrative assistant in an office setting Experience handling
confidential information Additional Considerations Considerable
experience in administrative or clerical roles; experience in
legal, correctional, or government settings preferred. Special
Instructions You will be provided a confirmation of receipt when
your application and/or résumé is submitted successfully. Please
refer to “Your Application” in your account to check the status of
your application for this position. Application Process:
Individuals desiring to be considered for this position must submit
a completed employment application or you may attach a resume
before the position’s closing date. Applications received after the
closing date will not be considered. Applications sent through
postal mail, email, or fax will not be considered. Applicants are
encouraged to be specific regarding job-related knowledge, skills,
and abilities. You will be provided an email confirmation of
receipt when your application and/or résumé is submitted
successfully. Please refer to “Your Application” in your account to
check the status of your application. Status updates will not be
provided via telephone or email. Background & Pre-employment
Screenings: Selected applicants are subject to a background
investigation and pre-employment drug screen. Investigations may
include fingerprint checks (State Police, FBI); local agency
checks; employment verification; verification of education (if
required and relevant to employment); credit checks; and other
checks based on the position. Pre-employment medical screenings are
required for some DJJ positions. Reference Check: At least two
references' names and contact information will be required from all
finalists who advance in the selection process. Driver License: A
valid driver’s license is required of DJJ employees to operate a
state-owned or leased vehicle. Supplemental Questions: You may be
required to respond to position-specific questions at the end of
this application. This information may help us evaluate your
credentials and qualifications for the job. Failure to respond to
any questions may disqualify you from further consideration. Lay
off Policy 1.3: If you have been impacted by the DHRM Policy 1.3
layoff and have a valid Interagency Placement Screening Form
(Yellow Card) or Preferential Hiring Form (Blue Card), it is
necessary to submit the card before the closing date for this
position. You can include the Card as an attachment with your state
application. DJJ Welcomes Veterans: DJJ is committed to recruiting,
hiring, and retaining qualified Veterans and their spouses.
Veterans who are hired into state positions may be eligible to
receive additional leave accruals based on their total years of
service in the military, National Guard, or Reserve. If applicable,
please submit form DD-214 with your state application. The
Commonwealth of Virginia welcomes all applicants authorized to work
in the United States. Sponsorship is not provided; therefore,
applicants must be a citizen or national of the U.S., a Lawful
Permanent Resident, or an alien authorized to work. Reasonable
Accommodations: Reasonable Accommodations are available to persons
with disabilities during application and/or interview processes per
the Americans with Disabilities Act. Contact our Human Resources
Department for further assistance. Equal Opportunity Employer: The
Department of Juvenile Justice practices fair and equal employment
opportunities to all employees and applicants in accordance with
applicable laws and regulations. It is our policy to prohibit
discrimination on the basis of race, sex, color, national origin,
religion, sexual orientation, gender identity, age, veteran status,
political affiliation, genetics, or disability in the recruitment,
selection, and hiring of its workforce. Qualified individuals with
disabilities are encouraged to apply. It is our goal to foster a
culture that demonstrates the principles of civility, diversity,
opportunity, and inclusion. Contact Information Name: DJJ Talent
Acquisition Team Phone: Please email your questions to
Porsha.Lewis@djj.virginia.gov Email: Porsha.Lewis@djj.virginia.gov
In support of the Commonwealth’s commitment to inclusion, we are
encouraging individuals with disabilities to apply through the
Commonwealth Alternative Hiring Process. To be considered for this
opportunity, applicants will need to provide their AHP Letter
(formerly COD) provided by the Department for Aging &
Rehabilitative Services (DARS), or the Department for the Blind &
Vision Impaired (DBVI). Service-Connected Veterans are encouraged
to answer Veteran status questions and submit their disability
documentation, if applicable, to DARS/DBVI to get their AHP Letter.
Requesting an AHP Letter can be found at AHP Letter or by calling
DARS at 800-552-5019. Note : Applicants who received a Certificate
of Disability from DARS or DBVI dated between April 1, 2022-
February 29, 2024, can still use that COD as applicable
documentation for the Alternative Hiring Process.
Keywords: DHRM, Portsmouth , Office Services Specialist (Wage), Human Resources , Chesterfield, Virginia
